OneDrive Introduction course

Learning Outcomes: Course Outline OneDrive Introduction (90mins)

At the completion of this course participants will be able to:

Learning Outcomes

  • Understand OneDrive how to access it
  • Understand and access Office Online to create, save and edit common Microsoft Office documents
  • Access and navigate OneDrive
  • Share files in Word, Excel and PowerPoint
  • Collaborate Online
  • Manage Access
  • Turn on Version History
  • Create expiring links in OneDrive
  • Limit a recipients ability to copy, downlaod or print a shared document
  • Co-Authoring Documents
  • Use the chat feature in Word, Excel and PowerPoint
  • Working Collaboratively

Resources

Course Outline

Quiz your understanding

Shortcuts

Course Materials (members only)

 

 

OneDrive Introduction

Topics will be selected from the following list:
  What Is Microsoft 365
  • Microsoft 365 Versus Office 2019 (Browser vs desktop)
  • Understanding Office Online
  • Understanding Desktop Applications
  Starting With Office 365
  • Accessing Microsoft 365
  • Understanding the Microsoft 365 Home Page
  • Using the App Launcher
  • Understanding the My Accounts Menu
  • Understanding Your My Profile Page
  • Editing Your My Profile Page
  • The Microsoft 365 Settings Screen
  • The Settings Menu
  • Changing the Theme
  • Signing Out
 OneDrive for Business
  • Understanding OneDrive
  • The OneDrive Screen
  • Uploading Files
  • Syncing Files
  • Opening Files From OneDrive
  • Creating a New Folder
  • Editing OneDrive Files
  • Selecting and Moving Files in OneDrive
  • Sorting and Filtering Files
  • Sharing Files in OneDrive
  • Opening a Shared File in OneDrive
  • Using OneDrive Search
  • Deleting Files and Folders
Sharing Files with Your Coworkers
  • Share documents in OneDrive
  • Manage access to your files in OneDrive
  • Create expiring links in OneDrive
  • Limit a recipient’s ability to copy, download, or print a shared file
  • Share links to OneDrive files that are password protected
  • Turn on Version History in OneDrive
 Starting With Office Online
  • Understanding Office Online
  • Creating a New Document
  • The Office Online Screen
  • Understanding the Backstage
  • Saving a Document
  • Reading View vs Editing View
  • Opening an Existing File
  • Accessing Desktop Versions in Office Online
  • Viewing Versions History
  • Managing Versions
  • How to Save a Copy or Restore Version
  • Sharing Files in Word
Document Commenting
  • Inserting Comments
  • Working With Comments
  • Reply with @mentions
  • Delete Comments
 Tracking Changes
  • Understanding Tracking Changes
  • Enabling and Disabling Tracked Changes
  • Switching Between Simple Markup and All Markup
  • Using Comments in Tracked Changes

Check your knowledge

  1. If you create a new file or upload a file into OneDrive, who will have access by default? 
    (a) Just you 
    (b) Members of your team 
    (c) All of your organization 
  2.  Which one of the following statements is true? 
    (a) Once you share a file in OneDrive, you cannot manage that sharing link. 
    (b) You need to go to OneDrive on the web to share files. 
    (c) You can view files both shared by you and shared with you in OneDrive. 
  3. Which of these options allows you to set an expiry date for the link you have shared?
    (a) Anyone with the link
    (b) People in your organisation
    (c) People with existing access
    (d) Specific people
  4. Allow editing What is it letting you do?
    (a) Allowing others to Forward the shared link to other users
    (b) Allowing others to Edit the document content
    (c) Allowing you to Download a local copy
    (d) Allowing you to Edit the Title of the Document
  5. When using App’s in Browser and you can choose to close down the tab in browser. What will happen to your work? 
    (a) The tab will close and you'll lose your work 
    (b) The tab will close and it will ask you to save your work  
    (c) Nothing 
    (d) The tab will close and you work is automatically saved in OneDrive 
  6. One of the benefits of OneDrive is that … 
    (a) It lets you access your files anywhere. 
    (b) It lets you share files with other users. 
    (c) It gives you more space than your student folder. 
    (d) All of the above 
  7. How do you view files that have been shared in OneDrive? 
    (a) In OneDrive the menu on the left-hand side -  Shared view. 
    (b) In Outlook Emails the folder - Sent items  
    (c) In Windows Explorer OneDrive Folder 
    (d) In SharePoint App  
  8. What’s the difference between shared by you and shared by me? 
    (a) Nothing both are the same view all files shared 
    (b) Shared with you are all the files that other people have shared with you. Shared by me to view all the files you have shared 
    (c) Shared with you are all the shared SharePoint Libraries shared. Shared by me are all  shared SharePoint Libraries you have shared 
    (d) Shared with you are all your emails attachments sent to you in a mini browser. Shared by me are all email attachments you sent in a mini browser 
  9. How do you share a file? 
    (a) Click on the Share icon in OneDrive 
    (b) Click on the Share icon in App top right of Screen 
    (c) Select the file Click on the Share via toolbar in OneDrive 
    (d) All of the above 
  10.  Which feature fits the description:___________ Means that when you share a link with someone it could then be forwarded by that person to someone else who will have the ability to access the document.  
    (a) Anyone with the link 
    (b) People in <your organisation> 
    (c) People with existing access 
    (d) specific people